Final room payments due: July 14, 2021Travel Agent
Excellent question. As we all know, we are in unprecedented times and we understand that guests may have concerns about travel. We all hoping for the best while monitoring this ever-changing landscape. Of course, the couple would like as many people as possible to join them for this momentous occasion.
We are all beholden to the policies and procedures of the resorts and airlines. At this time, resorts are operational and accepting guests. If you are curious, I have personally made 5 trips to Mexico between June-October 2021 (read my blog post here!) In fact, 2021 and 2022 dates are booking quickly as 2020 groups rescheduled. We expect that inventory will continue to tighten as travelers plan their post-COVID vacations.
We are monitoring the situation closely and communicating with the wedding couple. If travel policies change for 2021 travel, we are ready to be nimble and work with the couple to update timelines and deadlines if necessary. Thank you!What if I book and need to cancel? Expand
Since all inclusive resorts are pre-paid and non-refundable, travel insurance is encouraged to protect your investment. Life is unpredictable; plans can change.
The cost of insurance is based on your age, your state of residency and the total cost of your trip,
Due to this, travel insurance prices will be quoted for each individual guest.
Travel insurance is encouraged and may protect you if you need to cancel your trip. Since all-inclusives are pre-paid, insurance protects your investment if you need to change your plans.
Travel insurance includes more than just cancellation coverage… it includes post-departure coverage and medical coverage as well!
Did you know that most USA health insurances do NOT work outside of the United States? If you need to see a doctor for an illness or a small mishap, you will be charged in cash upfront before a doctor will treat you. Insurance helps reimburse you for these unexpected costs.
Since travel insurance costs are based on your state of residency, your age and the final cost of your trip, quotes will be provided to each individual guest.
There are 2 policies that we typically assist with:
Allianz has a great FAQ about insurance on their site that answers the most common questions: https://www.etravelprotection.com/allianz/faqInsurance Plans & Cost Estimator Tool
Email me at ashley@alpacayourbags for more detail.What happens if I don’t book with Alpaca Your Bags? Expand
The couple has paid a deposit to pre-reserve rooms for your group. They have a group contract that allows them to offer additional benefits for their guests.
There are several reasons why you should honor the couple’s wishes and book the hotel portion with the group:
Guests who do not book within the group contract unfortunately:
Guests staying off property will be charged a day pass to attend the wedding events. The resort has the right to stop selling day passes if the property reaches 90% capacity or greater. Off-property guests are welcome for 30 minutes prior to the ceremony start and will be asked to vacate the premises 30 minutes after the event ends.
For more info on this topic, please read my blog post on ” How to Be a Great Destination Wedding Guest “What is a room block? Expand
This means that the couple has paid a deposit to pre-reserve rooms for your group.
If you already have a passport, please check the expiration date. The U.S. State Department recommends that international travelers have 6 months of validity on their passport after their return trip date.Can we come earlier or stay later? Expand
If you would like to stay for dates before or after this date window, that is no problemo!
Please include your requested dates in your reservation form and I will confirm availability!What’s Included? Expand
The rates listed are PER PERSON and include:
Optional Travel insurance is available to protect your investment. See insurance FAQ below for more details.How do I get a quote for my room? Expand
All quotes start with the reservation form. Fill out that form and I will get back to you with a quote.
In your reservation form, make sure to include the ROOM TYPE you want to book. See below for info!Is there a payment plan? Expand
Yes! You may make your deposit any time before the RSVP due date.
You are welcome to pay on your balance any time you’d like, as long as the balance is paid in fully by the due date.
There are no set requirements for payments, as long as the balance is paid in full by the due date. We do ask that you make your payment a minimum of $150 per payment. Thank you!I am sharing a room with another invited guest. How does that work? Expand
Yes! Please coordinate with your roommate and designate ONE person to fill out the reservation form.
Reservation forms should be one per ROOM, not one per person. When I get your form, I will email both of you and explain next steps.
If you and your roommate live at different addresses, please make sure to include the second passenger’s contact info. This can go in the notes field.What about airfare? Expand
While the couple requests that you book your room with the group, you are welcome to book your own airfare.
If you would like assistance with air, we are happy to help! There is a $25 ticketing fee included in all of our air quotes.
If you book your own air, please forward your air confirmation to me by the deadline listed in your trip invoice. This is how we schedule your transportation pick up at your destination.
Guests who do not submit their air information by the deadline will forfeit their included transfers.Can I book my airfare with miles or points? Expand
You are welcome to book your own airfare however you’d like (cash, points or miles).
Due to contract deadlines, we recommend booking your hotel room as early as possible and adding air when you’re ready.
If you book your own air, please send me the confirmation by the stated deadline so I can schedule your ground transportation. Guests who do not send their air by the deadline will forfeit their included transfers.
Guest are welcome to book their own airfare at their leisure, or I can help (firstname.lastname@example.org) . All air quotes from Alpaca Your Bags Travel include a $25 ticketing fee.
What is the proper etiquette to attend a Destination Wedding? Expand
Great question! Hop on over to my blog post: “How to Be a Great Destination Wedding Guest“I have more questions – HELP! Expand
No problem, feel free to contact us: Ashley Morris, email@example.com 816-287-0383
Note: Due to the nature of my job, I am frequently on the phone with travel suppliers. Email is often the fastest and best way to reach me.
Kindly note my business hours of 9a-5p central time, M-F. I am available outside business hours by appointment.Caitlyn & Marco have chosen UNICO 2087 Hotel Riviera Maya for their destination wedding!
Max Capacity, 2 adults Bedding: Choice of 1 kingAlcoba Ocean Front- Package Pricing
Hi! I’m Ashley Morris; I’m the owner of Alpaca Your Bags Travel. Our name might be funny, but our service isn’t. As we enter our 6th year in business, I’m honored to help wedding couples, families and groups across the U.S. to make their travel dreams a reality. If you’re a Destination Wedding guest, you’re probably thinking, “Who is this person and how did my friend find her?”
As an award-winning boutique travel agency, Alpaca Your Bags Travel is the fun, off-beat, tech-savvy alternative travel agency modern couples trust with their destination weddings and celebrations. We’ve got your back, so you can breathe easy and enjoy your day in paradise.
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