Destination Wedding Etiquette: How To Be A Great Guest

If you receive an invite for a destination wedding, chances are there’s instructions for booking with a specific travel agent. The first gift you can give your couples is  to book within the group contract. This saves your couple a lot of stress and anxiety.   As a heads up, your wedding couple is counting on you to book with their agent.

Your couple has signed a group contract with financial implications for guests who book outside the group. Sometimes guests will want to save a few dollars and search for rates on 3rd party booking sites.  This is a no-no and is a HUGE disservice to your brides or grooms!

Since most people don’t have experience with group hotel contracts – especially in a foreign country – here’s why this is important:

• Your wedding couple has an existing relationship with their travel agent and the resort.  Before that save the date is sent, there is a 6-8 week planning process with the agent and resort  The couple puts a LOT of time, energy and effort into this process.
• After the destination is selected, the travel agent negotiates a group contract with awesome rates, a bunch of amenities for your group and most importantly – “credits” for the wedding couple.  These credits are used by the couple for the week’s events and activities.
• When a guest books on their own (outside of the group contact), the wedding couple LOSES these credits and in some cases, has to make up the  cost difference themselves.  YIKES.

Most brides or grooms will never tell their guests this… they are polite and don’t want to stress out the guests.  However, now that you have the inside scoop, do them a solid and follow the booking instructions provided. When guests book on their own, it causes a lot of unnecessary stress and financial headache.

Here’s another inside tip: the couple’s travel agent is absolutely willing and able to work with you if you think you’ve found a cheaper rate.  Just send them a screenshot of the rate you find and they will take it from there. It’s a win win for everyone!

We’ve covered how booking separately is not a good things for the couple.. did you know that it’s also not good for the guest?  Here’s why:

• Group rates are not just for the hotel room; they are created to help cover the wedding events as well. Due to this, most resorts penalize guests who do not book within the group contract. If the resort learns that someone has booked on their own or via a 3rd party site, those guests can (and will!) be charged a fee to attend the wedding events.
• These charges can be anywhere from $75-150 per person, per event.  When you add up the fees for a cocktail party, a reception, a post-wedding brunch and more, this can get pricey.
• Rooms sold on 3rd party booking sites are leftover rooms that the resort couldn’t sell themselves.  These are usually in less desirable locations (after all, someone needs to get the room in the back by the dumpster)
• If a resort is oversold, guests who book on 3rd party sites are the first to get “walked.”  Being “walked” is an industry term for relocating a guest to another sister property when a resort is full.  This is a huge inconvenience that can easily be avoided by just booking within the group
• Finally, the travel agent cannot assist you if you don’t book within the group. If you book separately, you lose the personal one-on-one service that the agent provides. If something goes wrong, you’ll be left calling customer service at one of these big generic sites… yuck.