Destination Wedding – Hard Rock Hotel Riviera Maya

CHRISTINE STACEY & DOUG HILDRETH
APRIL 22, 2021
HARD ROCK HOTEL RIVIERA MAYA

Christine & Doug have pre-reserved rooms for you at the beautiful Hard Rock Hotel Riviera Maya.

Ceremony:  April 22, 2021
Rooms Are Reserved from April 19-25, 2021
3 Night Minimum Stay Required RSVP/Deposit Required by: August 26, 2020
​​Deposit: $100 per person, plus the cost of travel insurance (optional, see below!)

​FINAL PAYMENTS DUE: December 16, 2020

TO GET A QUOTE OR BOOK YOUR ROOM:

1. Read the important info below.
2. After you have read the FAQ, complete the reservation form. All guests will need to complete the reservation form to get a quote.
​​Roommates should designate ONE person to fill out the form (one form per room, not per person). Reservation form

ROOM BLOCk

How is the group monitoring COVID-19? Expand

Excellent question.  As we all know, we are in unprecedented times and we understand that guests may have concerns about travel.  We all hoping for the best while monitoring this ever-changing landscape.

Of course, Christine & Doug would like as many people as possible to join them for this momentous occasion.

We are all beholden to the policies and procedures of the resorts and airlines.  At this time, resorts are focused on those traveling in the next 90 days.  They have not made any policy changes to those traveling in 2021.  In fact, 2021 dates are booking quickly as 2020 groups reschedule for next year. We expect that inventory will continue to tighten as travelers plan their post-COVID vacations.

We are monitoring the situation closely and communicating with Christine & Doug. If travel policies change for 2021 travel, we are ready to be nimble and work with the couple to update timelines and deadlines if necessary.  Thank you!

What is a room block? Expand

This means that the couple has paid a deposit to pre-reserve rooms for your group.

• The couple has signed a contract with the resort and has committed to a minimum number of rooms
• Only rooms booked with Alpaca Your Bags Travel count toward this contract
• The resort has a 3 night minimum stay requirement, but you are welcome to  come earlier or stay later!
• We have reserved several different room types for you to choose from. Descriptions follow this FAQ

Do I need a passport? Expand

Yes, all international travelers are required to have a passport, including infants and children. To learn more about the application process, please visit the  U.S. Department of State website.

If you already have a passport, please check the expiration date. The U.S. State Department recommends that international travelers have 6 months of validity on their passport after their return trip date.

Can we come earlier or stay later? Expand

​If you would like to stay for dates before or after this date window, that is no problemo!

Please include your requested dates in your reservation form and I will confirm availability!

How much will this cost? Expand

The rates listed are PER PERSON and include:

• Hotel Accommodations
• All Inclusive Meal Plan – Also includes all beverages including alcohol
• Round trip shared transportation between the destination airport & your resort
• Hotel, Tax & gratuities
• All wedding events & activities

Optional Travel insurance is available to protect your investment. See insurance FAQ below for more details.

Is there a payment plan? Expand Yes!  Initial deposits are due on August 26,2020.
Final payments are due on December 16, 2020. How do I get a quote for my room? Expand

All quotes start with the reservation form. Fill out that form and I will get back to you with a quote.

​In your reservation form, make sure to include the ROOM TYPE you want to book. See below for info!

I am sharing a room with another invited guest. How does that work? Expand

Yes! Please coordinate with your roommate and designate ONE person to fill out the reservation form.

Reservation forms should be one per ROOM, not one per person. When I get your form, I will email both of you and explain next steps.

If you and your roommate live at different addresses, please make sure to include the second passenger’s contact info. This can go in the notes field.

What about airfare? Expand

While the couple requests that you book your room with the group, you are welcome to book your own airfare.

If you would like assistance with air, we are happy to help! There is a $25 ticketing fee included in all of our air quotes.

If you book your own air, please forward your air confirmation to me no later than February 17, 2021. This is how we schedule your transportation pick up at your destination.

Guests who do not submit their air information by February 17, 2021 will forfeit their included transfers.

Can I book my airfare with miles or points? Expand

You are welcome to book your own airfare however you’d like (cash, points or miles).

​Due to contract deadlines, we recommend booking your hotel room as early as possible and adding air when you’re ready.

If you book your own air, please send me the confirmation by the stated deadline so I can schedule your ground transportation. Guests who do not send their air by the deadline will forfeit their included transfers.

Guest are welcome to book their own airfare at their leisure, or I can help (ashley@alpacayourbags.com) . All air quotes from Alpaca Your Bags Travel include a $25 ticketing fee.

 

What if I book and need to cancel? Expand

Since all inclusive resorts are pre-paid AND non-refundable, travel insurance is encouraged to protect your investment.  Life is unpredictable; plans can change.

The cost of insurance is based on your age, your state of residency and the total cost of your trip,

Due to this, travel insurance prices will be quoted for each individual guest.

• If you plan to book your own air, we can include your air in the insurance coverage – just let me know at booking
• Without insurance, there are no refunds should your plans change
• Without insurance, you will also not have any medical coverage for mishaps or catastrophic events. Your US health insurance will likely not work outside of the United States; please read the FAQ below for more detail.

 

Travel insurance FAQ & Estimator Tool Expand

Travel insurance is encouraged and may protect you if you need to cancel your trip. Since all-inclusives are pre-paid, insurance protects your investment if you need to change your plans.

Travel insurance includes more than just cancellation coverage… it includes post-departure coverage and medical coverage as well!

Did you know that most USA health insurances do NOT work outside of the United States? If you need to see a doctor for an illness or a small mishap, you will be charged in cash upfront before a doctor will treat you. Insurance helps reimburse you for these unexpected costs.

Since travel insurance costs are based on your state of residency, your age and the final cost of your trip, quotes will be provided to each individual guest.

There are 3 policies that we typically assist with:

• Allianz Classic Plan
• Allianz Classic Plan with Required to Work coverage
• Allianz Classic Plan with Cancel Anytime coverage

Allianz has a great FAQ about insurance on their site that answers the most common questions: https://www.etravelprotection.com/allianz/faq

Email me at ashley@alpacayourbags for more detail.

TO ESTIMATE YOUR INSURANCE COSTS:

What happens if I don’t book with Alpaca Your Bags? Expand

The couple has paid a deposit to pre-reserve rooms for your group. They have a group contract that allows them to offer additional benefits for their guests.

The couple kindly asks that you book your hotel within our designated group contract here at Alpaca Your Bags Travel.

There are several reasons why you should honor the couple’s wishes and book the hotel portion with the group:

• The couple has worked with me to negotiate a contract for the ENTIRE group. This allows the couple to offer some amazing and fun surprises for all of you.
• These events and special amenities are based on a group minimum and the couple is required to meet that minimum number of rooms. Rooms booked outside the group contract do not count toward this minimum.
• Groups are given priority status at the resort, so you might miss out on some VIP treatment.
• Groups are given priority room assignments, so if you book directly, you’re likely getting a room that couldn’t be sold to a group. It will be leftover inventory, probably in a undesirable location away from everyone else.
• Groups are given priority in terms of an oversold situation. If the hotel over sells, your group is protected but his reservation is not. You could be walked to another location.

Guests who do not book within the group contract unfortunately:

• Will not get the group rates
• Will have to pay up front vs. over time.
• Will not receive any pre-departure, trip support or post-trip support from me.
• Unfortunately I cannot assist with travel arrangements made outside of the group, nor can I assist in the event of an emergency.
• Finally, you are not “officially” recognized by the hotel as being part of our event.  The hotel group contract and wedding event pricing are planned in tandem.

Guests staying off property will be charged a day pass to attend the wedding events.  The resort has the right to stop selling day passes if the property reaches 90% capacity or greater. Off-property guests are welcome for 30 minutes prior to the ceremony start and will be asked to vacate the premises 30 minutes after the event ends.

For more info on this topic, please read  my blog post on ” How to Be a Great Destination Wedding Guest “

What is the proper etiquette to attend a Destination Wedding? Expand

Great question! Hop on over to my blog post: “How to be a Great Destination Wedding Guest“

I have more questions – HELP! Expand

No problem, feel free to contact us:  Ashley Morris, ashley@alpacayourbags.com 816-287-0383

Note: Due to the nature of my job, I am frequently on the phone with travel suppliers. Email is often the fastest and best way to reach me.

Kindly note my business hours of 9a-5p central time, M-F. I am available outside business hours by appointment.

Christine & Doug have chosen Hard Rock Hotel Riviera Maya for their destination wedding!

Hard Rock Hotel Riviera Maya is an all-inclusive, family-friendly resort, situated on the warm sands of Riviera Maya. With the lagoon-style beaches and natural sea coves, Hard Rock Hotel Riviera Maya boasts lavish comfort and a service to all guests. Dressed in the exotic traditions of local culture, Hard Rock Hotel Riviera Maya brings all day extravagance and luxury with unmatched amenities and breathtaking views. Step inside the ultimate crowd pleaser and let your rock star out.

ROOM BLOCK INFORMATION

Christine & Doug have blocked the following room types at Hard Rock Hotel Riviera Maya.
Additional room types are available and can be added to the room block by request.

If you’re interested in a different room type, please let me know in the “notes” field of your reservation form.

DELUXE GOLD ROOM

View: Garden,  Choice of 1 King or 2 Double Beds
Max Occupancy: Maximum of 2 adults/1 child in a King (2 total)
maximum of 4 adults/3 children in Double (4 total)
Package Pricing – ​Includes Accommodations and shared round-trip transportation Rates are PER PERSON and include ​round-trip transportation from CUN airport.
Above rates do NOT include airfare or insurance; can be quoted on request
​Child rates available with 2 paid adults in a room

DELUXE PLATINUM

View: Partial Ocean,  2 Double Beds ONLY
Max Occupancy: maximum of 4 adults/3 children (4 total)
Package Pricing – ​Includes Accommodations and shared round-trip transportation Rates are PER PERSON and include ​round-trip transportation from CUN airport.
Above rates do NOT include airfare or insurance; can be quoted on request
​Child rates available with 2 paid adults in a room

DELUXE PLATINUM SKY TERRACE 1 BR

View: Best Available,  1 King Bed ONLY
Max Occupancy: Up to 2 adult guests  or 1 adult/1 child 482 sq. ft. suite with hydro spa tub and private balcony with hammock and garden view.
Package Pricing – ​Includes Accommodations and shared round-trip transportation Rates are PER PERSON and include ​round-trip transportation from CUN airport.
Above rates do NOT include airfare or insurance; can be quoted on request
​Child rates available with 2 paid adults in a room

DELUXE FAMILY SUITE (2 BR)

View: Garden or Resort View; 2 br (one with King bed, one with 2 Double beds)
Max Occupancy: Up to 6 guests including children

Package Pricing – ​Includes Accommodations and shared round-trip transportation

Rates are PER PERSON and include ​round-trip transportation from CUN airport.
Above rates do NOT include airfare or insurance; can be quoted on request
​Child rates available with 2 paid adults in a room

LIMITLESS ALL INCLUSIVE AT HARD ROCK RESORTS

No choice should be made between rest and relaxation or rock ‘n’ roll. Limitless All-Inclusive means that Rock Spa® treatments and packages, golf, tours, special dinners and more are included without limit in your stay. No more putting an amount on fun. Now, all of the activities are unlimited in your stay.

To redeem, simply pay a 25% service charge for included tours, golf, spa, upgrades and more.

WHAT ACTIVITIES ARE PART OF LIMITLESS-ALL-INCLUSIVE?

GOLF 
Two nearby 18 holes golf courses.
The Riviera Cancun Golf Club by Jack Nicklaus.
The Hard Rock Golf Club™ Riviera Maya. SPA
75 Treatment Rooms
Yoga Temple
Hydro Spa Facilities
Cross Current Pool TOURS
Chichen Itza, Tulum, Dolphin Experience, Combo Tulum & Coba, Tankah Park, Luxury Sunset Sailing, Garrafon Natural Reef Park, Cenote & Mystical underground river tour,
Galleon Columbus Dinner, Extreme Canopy  Zip Lines and more … Terms & Conditions Apply. 25% service charge applies, paid on-site at check-out.
To view the full available Limitless All Inclusive catalog, click here.

Guest Reservation form

To get a quote OR book your room:

1. Read the important info above.
2. After you have read the FAQ, complete the reservation form. All guests will need to complete the reservation form to get a quote.
​​Roommates should designate ONE person to fill out the form (one form per room, not per person). Reservation Form If you have questions about the form, please email me at: ashley@alpacayourbags.com
​P.S. Don’t forget to check out our blog post on How to Be A Great Destination Wedding Guest!

About us

Hi! I’m Ashley Morris; I’m the owner of Alpaca Your Bags Travel. Our name might be funny, but our service isn’t. As we enter our 6th year in business, I’m honored to help wedding couples, families and groups across the U.S. to make their travel dreams a reality. If you’re a Destination Wedding guest, you’re probably thinking, “Who is this person and how did my friend find her?”

Here are a few fun facts about me:

Look, Ma! We’re legit!

(Legit leaders in planning awesomamazing Destination Weddings, that is)